Frequently Asked Questions


Can I change the file in the already published record?

Once the record has been published, you can no longer change the files in the record, nonetheless:

  1. You can edit or update your record metadata, or create and publish a new version of your record with new files.

Is my data safe with you / What will happen to my uploads in the unlikely event that Orvium has to close?

Orvium platform is currently in preliminary version and as such, you should only use it for testing purposes. Taking that into account, we do not guarantee the persistency and recovery of the uploads. Once the platform goes in production mode, we will guarantee the data persistency.

Why do you allow closed access uploads?

Since there isn't a unique way of licensing openly and nor a consensus on the practice of adding attribution restrictions, we accept data under a variety of licenses in order to be inclusive. We will, however, take an active lead in signaling the extra benefits of the most open licenses, in terms of visibility and credit, and offer additional services and upload quotas on such data to encourage using them.

Where does the name come from?

Orvium is derived from De revolutionibus orbium coelestium, the seminal work on the heliocentric theory of the Renaissance astronomer Nicolaus Copernicus.

How much digital storage-space does Orvium have available?

Thanks to our cloud server provider and the storage system, we don't have any limitation with storage. Nevertheless, in the preliminary versions of the platform we will put some limits that will be removed once the platform is in production.


My organizational repository does not show up on the GitHub list.

In order to see and archive your organizational repositories on Orvium you will need to have "Admin" permissions on said repository, either as an admin of the organization or an admin of one of your organization's repositories. Additionally, please make sure that the OAuth application on GitHub is granting permissions not only to your personal repositories but also to your organizational ones - to verify that go to your GitHub OAuth settings in your profile, and click on the Orvium application to see more details. Make sure that Orvium is given access (green tick) to your organization under "Organization access".

After that, navigate to your Orvium GitHub settings page and click the "Sync now" button at the top.

I made a GitHub release, but it does not show up on Orvium.

Make sure the repository was enabled before the release was made, otherwise feel free to contact us.

Is it possible to archive a GitHub repository, before it was enabled on Orvium?

Only the repositories which were enabled before a release was made will be archived automatically. If you want to archive some of your old releases, you can always download a release ZIP from GitHub and upload it to Orvium using our web interface as a regular upload.


Is there any limit of size to upload to Orvium?

Currently we accept 1Gb per dataset.

What can I upload?

Orvium platform allows you to select between different kinds of files when you are uploading your files (book, book section, conference paper, journal article, patent, preprint, report, thesis, technical note, working paper, etc.), posters, presentations, datasets, images (figures, plots, drawings, diagrams, photos), software, videos/audio and interactive materials such as lessons. Please see further information in our Terms of Use and Policies.

Is Orvium only for EU-funded research?

No. We are open to all research outputs from all fields of science regardless of funding source.


How can I edit the metadata of a published record?

You need to navigate to the record page and click the Edit button in the top-right corner. It will take you to a form similar to the upload form, where you will be able to edit almost all of the record's metadata. Once it is ready, click "Save" and then "Publish" to share your changes.


Do you duplicate all the files for every new version of a record?

No, if you change a 10kb README file in 50GB dataset we do not duplicate the entire 50GB dataset. Invenio v3, the underlying digital repository platform that powers Orvium, efficiently handles the file storage so we only store the new extra 10kb.

What is a view?

A user (human or machine) visiting a record, excluding double-clicks and robots.

What is a unique view?

A unique view is defined as one or more visits by a user within a 1-hour time-window. This means that if the same record was accessed multiple times by the same user within the same time-window, we consider it as one unique view.

What is a download?

A user (human or machine) downloading a file from a record, excluding double-clicks and robots. If a record has multiple files and you download all files, each file counts as one download.

What is a unique download?

A unique download is defined as one or more file downloads from files of a single record by a user within a 1-hour time-window. This means that if one or more files of the same record were downloaded multiple times by the same user within the same time-window, we consider it as one unique download.

What is downloaded data volume?

The total data volume that has been downloaded for all files in a record by a user (human or machine), excluding double-clicks and robots. In case a user cancels a file download mid-way, we still count the total file size as fully downloaded.

How do you deal with versions?

By default, for a record, we display the aggregated counts of views, downloads and data volume for all versions of a record. You can further expand the usage statistics box on a record page to see the counts for the specific version.

How do you deal with robots?

Requests made by robots (aka crawlers, spiders, bots) are filtered out from the usage statistics. We detect robots based on a standardized list of robots provided by the COUNTER and Making Data Count projects.

How often do you update usage statistics?

Every three hours.

How can I see the most viewed records?

Any search on Orvium allows you to sort the search results by "most viewed".

How do you track?

We comply with the COUNTER Code of Practice as well as the Code of Practice for Research Data Usage Metrics in our tracking. This means that our usage statistics can be compared with other COUNTER-compliant repositories.

What is the difference between a machine and a robot?

A machine request is an automated request initiated by a human user, e.g. a script downloading data from Orvium and running an analysis on the data. A robot request is an automated request made by e.g. a search engine crawler.

How do you anonymize users?

For each view/download event, we track an anonymized visitor ID. This anonymized visitor ID changes for a user every 24 hours, hence a user viewing the same record on two different days will have two different anonymized visitor IDs. The reason we track an anonymized visitor ID is in order to count unique views and downloads.

For security purposes, we also keep a web server access log which includes your IP address and your browser’s user agent string. This web server access log is automatically deleted after maximum 1 year and is also strictly separated from the usage statistics collection.

The anonymized visitor ID is generated from a personal identifier such as:

  1. a user ID (e.g. if you are logged in on,
  2. a session ID,
  3. or an IP address and your browser’s user-agent string.

We combine the personal identifier with a random text value (a salt) and apply a one-way cryptographic hash function to scramble the data. The salt (random text value) is thrown away and regenerated every 24 hours. Using and afterwards throwing away the random salt, ensures that the anonymized visitor ID is fully random.

Can I opt-out of the usage statistics tracking?

No, it is not possible to opt-out. The usage statistics tracking is fully anonymized and is done on the server-side.

What do you share with third parties?

We share only aggregated usage statistics with third-parties. We never share the raw usage statistics events, even though these usage statistics events are fully anonymized.

Do you support usage statistics for a community?

Not yet, but we will be adding aggregated usage statistics for your communities.

Couldn't find the answer to your question? Contact us.